The procedure for the work visa receiving

The procedure for the work visa receiving

The procedure for receiving the work visa for foreign citizens

Obtaining a work visa for the foreign citizen is a multistage and long process. For example, it will take on the average 80 days and 9500 RUR (only to pay the state fee) for the registered in Moscow Company-employer to hire a foreign worker. Since a work permit is valid maximum for 1 year, it is necessary to take up obtaining of a new work visa 6 months after receiving the current work visa.

Citizens of the CIS do not need a visa to enter Russia, and Work permit is issued for them in the simplified order for 10 working days and 2000 RUR approximately.

Company – member of AmCham can process the documents in Moscow in “one window” mode for its foreign colleagues working not only in Moscow, but also in any other region of Russia.

Steps of the work visa getting procedure:

  1. Application for the need of foreign workers submitted every year to the State office of the Moscow Centre of working exchange. Address: Russian Federation, Moscow, 29 Usiyevicha str., bld.1., Sokol metro station.
  2. Accreditation at the local department of the Migration police.
  3. Placement of vacancy in the administration of Civil service of the employment of population.
  4. Permission to involve the foreign labor force in the Migration police.
  5. Work permit for foreigner (Plastic Card) in the Migration police.
  6. Work visa Invitation for foreigner.
  7. Receiving a single-entry work visa for 90 days at the Russian Consulate.
  8. Re-issue of a single-entry work visa into a multiple-entry visa with extension of its validity period and registration with the Migration police.
  9. Notification of beginning of work (and also of dismissal) of foreigner submitted to the local departments of the Federal tax service, employment center, Migration police.

Detailed description of stages for the Company registered in Moscow and hiring foreign citizen to work in Moscow:

  1. Until each May 1, a Company is obliged to submit the request on need for foreign labor force for the next year, so that the needs of the concrete company would be taken into account while the formation of quotas for the Russian Federation subjects and of all-Russian quota. Application includes a compulsory registration with the quick information center “Migration quota” at www.migrakvota.gov.ru. In 2011 this rule does not apply to the positions (32 posts) enumerated in the order of Russian Ministry № 22н from 24.01.2011.
  2. Application to the administration of the Moscow Migration police regarding the registration of a company (obtaining the organization registration card) at the location of the Company.

    Required documents:

    • Application form (PDF file, 67 KB)
    • Extract from the “United state list of legal entities” (remoteness of an extract should not exceed one month; 1 notarized copy);
    • Passport of the head of organization (1 notarized copy);
      • If the head (Director-General) is not Russian citizen, copies of Permit to involve foreign labour force and Work permit for foreign citizen (both notarized copies) are also required;
    • Non-residential Lease Agreement (in case of sublease, copies of sublease agreement and non-residential lease agreement should be presented; 1 notarized copy);
    • Certificate of “State registration of the property rights” of the non-residential premises (at owner of premises) occupied by organization (1 notarized copy);
    • Letter of guarantee (file PDF, 41 КB)
  3. Application to the Administration of civil service of the employment of population (UGSZN) of Moscow to obtain a Statement on the expediency of involvement and employment of foreign workers

    Required documents:

    • Application form (PDF file, 65 KB) about the assignment to the employer of the state service of assistance in the selection of the required workers (1 copy);
    • Information about the need of workers (PDF file, 67 KB), the presence of the unfilled vacancies (2 copies);
    • Certificate from the Russian Federal Tax Service of “State registration of legal entities” and the introduction of record into the United state list of legal entities (1 notarized copy);
    • Certificate from the Russian Federal Tax Service of “Registration of the legal entity with the Tax Authorities” (1 notarized copy);
    • Codes of statistics (1 notarized copy);
    • License to carry out activities (if needed) (1 notarized copy);
    • Power of attorney (PDF file, 52 KB) to the authorized representative to submit and obtain statements of the Administration of civil service of the employment of population (UGSZN) of Moscow (1 copy).
  4. Application to the Migration police for the “Permission to involve the foreign labor force” (Permit) for the Company.

    Required documents:

    • Conclusion of the Administration of civil service of the employment of population (UGSZN) of Moscow (copy with the assignment of the original);
    • Request to the Administration of civil service of the employment of population (UGSZN) (PDF file, 73 KB) (2 copies)
    • Application (PDF file, 44 KB) addressed to the deputy chief of the Migration police of Russia (3 copies);
    • Application form of the organization (PDF file, 37 KB) (1 copy);
    • Power of attorney to the authorized representative (PDF file, 52 KB) to submit and obtain the documents at the Migration police of Russia (2 copies);
    • Project of a labour contract or other documents confirming the preliminary agreement with foreign citizens or foreign partners about intention and conditions of employment of foreign workers (1 copy, signed and stamped by the employer);
    • Certificate from the Russian Federal Tax Service of “State registration of legal entities” and the introduction of record into the United state list of legal entities (1 notarized copy);
    • Certificate from the Russian Federal Tax Service of “The introduction of a record into the United state list of legal entities on the state registration of changes into the constitutive documents of a legal entity” (if changes were occurred) (2 notarized copies);
    • Certificate from the Russian Federal Tax Service of “The introduction of a record into the United state list of legal entities on the state registration of changes which are not connected with constitutive documents of legal entity” (if changes were occurred) (2 notarized copies);
    • Certificate from the Russian Federal Tax Service of “Registration of the legal entity with the Tax Authorities” (1 notarized copy);
    • Original of a billing document (stamped by bank) proving the payment of the state fee of 6000 RUR for giving the company a “Permit to involve foreign labour force” for each foreign worker (properties).
  5. Application to the Russian Federal Migration Service or to the administration of the Russian Federal Migration Service of Moscow to obtain a “Work permit for a foreign citizen” (plastic card).

    Required documents:

    • Copy of a “Permit to involve foreign labour force” (with the presentation of the original);
    • Application (file PDF, 42 KB) for the name of the deputy chief of the Russian Migration police of Moscow or the deputy director of the Migration police of Russia (2 copies);
    • Application form of the organization (PDF file, 37 KB) (1 copy);
    • Warrant to the authorized representative (file PDF, 52 KB) for the right to supply and obtain a work permit (plastic card) (2 copies);
    • Application (file PDF, 98 KB) about issuing to foreign citizen or person without citizenship of work permit (1 copy);
    • Letter of guarantee (file PDF, 55 KB) for the return of foreign worker (1 copy);
    • Medical certificate according to the results of the analyses:
      • Form B20-B24 – about absence of HIV-infection;
      • Form A30 – about absence of disease of Hansen (leprosy);
      • Form A15-A19 – about absence of tuberculosis;
      • Form A50-A53.9, A55, A57 – about absence of sexually transmitted infections (syphilis, lymphogranuloma (venereal), chancre);
      • Form 086 – for the workers connected with physical labor;
      • about absence of addiction;
    • Notarized translation of passport of foreign citizen (1 copy);
    • Colored photo of foreign citizen on the mat paper – 2 pieces;
    • Copy of document with apostille about the vocational education with the translation into Russian (1 notarized copy); or a certificate of equivalency of such document to the Russian school certificate or diploma of professional education.
    • Original of billing document (stamped by bank) about the payment of the state duty of 2000 rubles for obtaining a “work permit for a foreign citizen or a person without citizenship” (properties).
  6. Appeal to the Migration police of Moscow in order to obtain a single-entry 90 days “invitation for Russia” for the purpose of visit “work on the hire” for foreign citizen (Visa Invitation).

    Required documents:

    • Organization Registration card in the Russian Migration police of Moscow;
    • Application letter for invitation (file PDF, 196 KB) for Russian visa (1 copy);
    • Letter of guarantee (file PDF, 47 KB) from organization (1 copy);
    • Copy of “permit to employ foreign workers” (Permission) (1 copy);
    • Copy of both sides of “Work permit of foreign citizen” (Plastic card) with the presentation of original;
    • Copy of the page of passport of foreign citizen, which contains photo and specifications (1 copy);
    • Copy of labor contract.
  7. Application of foreign citizen to the Russian consulate with purpose of obtaining single work visa for 90 days.
  8. Appeal to the Migration police of Moscow in order to renew a single-entry work visa for 90 days into multiple-entry work visa with the simultaneous notification of arrival of foreign citizen to the place of stay (registration of visa) for the validity period of work permit (one year maximum).

    Required documents:

    • Organization Registration card in the Russian Migration police of Moscow;
    • Notification of arrival (file PDF, 111 KB) of foreign citizen to the place of stay (1 copy);
    • Letter of guarantee (file PDF, 80 KB) from the inviting organization with the request to obtain a multiple entree work visa for foreign citizen (1 copy);
    • Application with request to obtain a multiple entree work visa (file PDF, 67 KB) from a foreign citizen (1 copy);
    • Passport copies of foreign citizen with the visa and migratory card, with the presentation of originals;
    • Two photos (colored, mat paper, size of 3×4);
    • Copy of “permit to employ foreign workers” (permission), with presentation of original;
    • Copy of “work permit of foreign citizen” (Plastic card), with presentation of original.
  9. Notification about the beginning of work of foreign citizen
    After obtaining of work permit and work visa, and also after signing a labor contract with a foreign worker (or the prolongation of labor contract for the new period) Company- employer is obligated to send the notification about signing of labor contract with a foreign worker to three departments:
    • Tax inspection within 10-day period;
    • Center of employment of population by the juridical address of company within monthly period;
    • Migration police of Moscow within three-day period.

    It is necessary to send similar notifications in the case of the dissolution of labor contract with a foreign worker.

Samples of documents